1 NAME The name of the Club shall be “Bicester Millennium Cycling Club”, hereafter referred to as ‘the Club’ 

2 OBJECT To promote and encourage the pastime and sport of cycling in and around Bicester, and to foster a spirit of unity amongst members, competitive or otherwise. 

3 CLUB COLOURS The Club colours shall be blue, white and orange. 

4 MEMBERSHIP Membership shall be open to the following categories: 

Senior: Any person who has passed their 18th birthday. 1st and 2nd claim members 

Junior: Any person who has passed their 16th birthday but not their 18th 

Juvenile: Any person who has not reached their 16th birthday. (For the sake of membership, juveniles are to be classed as juniors) 

Family: Partners and children to 18 years 

Honorary Life: On the recommendation of the Committee, for services rendered The Committee (Chairman and at least two members) retains the right to refuse or rescind any membership with immediate effect. 

4.2 The Committee (Chairman and at least two members) retains the right to refuse or rescind any membership with immediate effect. 
4.3 Membership of the Club shall be open to all regardless of age, sex, ethnicity or religious belief.

5 ANNUAL GENERAL MEETING The Annual General Meeting shall be held in December.   All members over the age of 16 who have paid their current subscriptions shall be entitled to attend and vote.  Members, under the age of 16, shall be entitled to attend but not to vote.  The Club Secretary shall give at least 28 days notice by email or in writing of the date, time and place of the meeting. All resolutions to be moved at the meeting shall be submitted by email or in writing to the Club Secretary at least 14 days prior to the meeting.  The Agenda for the meeting will be despatched at least seven days prior to the meeting.   No spontaneous resolutions will be considered at the meeting.  Reports by officers will be presented for consideration at the meeting.   All votes will be passed by a simple majority of those members present and entitled to vote.

6 ALTERATIONS TO THE CONSTITUTION After its adoption, the Constitution may only be modified at an Annual General Meeting or an Extraordinary General Meeting.  The latter may only be conducted after proposed changes and the time of the meeting have been notified to members of the club for a period of 28 days.  Proposed changes to the Constitution may only be put forward by the Committee or via the Committee with their approval. Changes to the Constitution may be passed by a two-thirds majority of those present and entitled to vote. 

7 OFFICERS & COMMITTEE The Officers of the Club shall be: PresidentChairmanVice ChairmanTreasurerSecretary / Events SecretaryMembership SecretaryRacing SecretaryPress SecretaryClub Ride Secretary The Committee shall comprise these Officers, with the exception of President, which is an ex-officio post. Officers will be elected each year at the AGM. Only first claim members may be elected as Club Officers. The Committee shall have the power to delegate specialist business to a sub-committee. Committee meetings shall be held at the discretion of the Chairman, at least every quarter. Therein, the Committee shall vote on club business, with a majority determining a proposal. In the event of a tie, the Chairman will cast the deciding vote. 

8 FINANCE The Club shall be run on a not-for-profit basis.  The Club’s financial year shall commence on 1st November.  All monies belonging to the Club shall be paid into a bank account in the name of the Club.  Cheques shall be signed by two of the following officers:(a) Chairman(b) Treasurer(c) Club Secretary No finance shall be committed without the Treasurer and at least one other Committee members agreement.  The accounts shall be audited annually. All work carried out on behalf of the Club will be voluntary and only essential expenses will be reimbursed. 

9 SUBSCRIPTIONS The annual subscriptions for senior, junior, juvenile and family membership shall be decided at the Annual General Meeting for the subsequent financial year.  Subscriptions become due on 1st January and should be renewed by 1stApril. Any person joining the Club for the first time after 1st September shall have their membership carried over for the successive year. 

10 RESPONSIBILITIES It is the responsibility of each member to ensure that they have adequate insurance to cover all activities in which they take part. The Committee will ensure that all events, in the name of the Club, are covered by adequate insurance. Each member will conduct themselves within the rules of the environment in which they are participating.  Accordingly, such conduct shall not reflect adversely on the name of the Club. The Club and its officials have no responsibility or liability for the conduct of its members. 

11 PROMOTIONS All Open events proposed by the Committee for the subsequent year shall be approved by the Annual General Meeting. 

12 CLUB TROPHIES 

Chairman’s Cup	For the best overall achiever at WOTG during the past season, with the decision being made by the Chairman
Stuart King Memorial Trophy	Discretionary award for cycling achievement
Sportive Achievement Award	For the best performance in a Sportive event
Men’s King & Taylor Trophy	Men’s Club Scratch 25 Championship
Women’s King & Taylor Trophy	Women’s Club Scratch 25 Championship
Pomeroy and Rust Trophy	Veterans-on-standard Club 25 Championship
Men’s Chinon Trophy	Men’s Club Scratch 10 Trophy
Women’s Chinon Trophy	Women’s Club Scratch 10 Trophy
Chiltern Railways Trophy	Veterans-on-standard Club 10 Championship
Road Race Trophy	Trophy for the winner of the Club Handicap Road Race
Men’s Hill Climb Trophy	Men’s Hill Climb Competition Winner

 Further trophies may be awarded or added in addition to the perpetual trophies. 

13 TERMINATION; In the event that the Club becomes unviable, an EGM will donate the remaining assets to a suitable cycling organisation or charity.  The assets of the Club shall not be distributed among its members.

As agreed at the clubs AGM on 25/11/11.

Oli Wright explained the reasons why the constitution needed to be changed and ran through the key points.  He added that next year there would be a female hill climb trophy.  The new constitution was proposed by Neil Bryson and seconded by Pete Crinson, there were no objections. Thus motion passed and new constitution now in place.